HaloSuite Beta Confidentiality Agreement

Version 1.0. Effective Not yet effective — draft awaiting launch date.

This agreement is between you and HaloSuite, a trade name of its operator, whose identity is kept on record and given where the law requires ("HaloSuite", "we", "us"). "You" means the person signing below. If you sign on behalf of a business, "you" also includes that business, and you confirm you are allowed to sign for it.

You are getting early, invite-only access to HaloSuite before it is public. This agreement explains what you must keep private, what we promise you in return, and what happens if something goes wrong. It is written to be read, not skimmed. Please read all of it.

1. What counts as confidential

"Confidential Information" means anything non-public about HaloSuite that you see, receive or learn because you are in the beta, whether it is marked confidential or not. For example:

• the product itself: screens, features, designs, workflows, wording, prompts, AI behavior and outputs that show how HaloSuite works;
• anything about how it is built: code, architecture, security measures, and any bug, weakness or vulnerability you notice;
• plans: roadmap, pricing ideas, unreleased features, business and partner plans;
• other people: who the other beta testers are, and any of their information you might come across;
• anything we tell you in beta emails, calls, surveys or support conversations that is not public.

It does not include information that:

• is or becomes public without you breaking this agreement;
• you already knew, lawfully and without a duty to keep it private, before we shared it;
• you get lawfully from someone else who was free to share it; or
• you create on your own without using our Confidential Information.

2. What you agree to do

• Use Confidential Information only to test HaloSuite, use it for your business during the beta, and give us feedback.
• Keep it private. Do not post, publish, share or show it to anyone outside your own business. That includes screenshots, screen recordings, videos, live streams, reviews, blog posts, social media posts and comparisons with other products.
• You may share it inside your business only with people who need it for the beta and who are bound to keep it private on terms at least as protective as these. You are responsible for them.
• Protect it with at least reasonable care, and at least the care you use for your own private information.
• Do not copy, reverse engineer, decompile or try to extract HaloSuite's code, prompts, models or data, and do not use what you learn to build or help build a competing product.
• Do not test HaloSuite's security by attacking it (for example scanning, load testing, or trying to get around the approval gate, spending caps or another business's data). If you notice a weakness, report it (section 6) instead.

You may say that you are a HaloSuite beta tester. You may not describe what you saw beyond that unless we agree in writing (an email from us is enough).

3. When the law requires you to share

If a court, regulator or law requires you to disclose Confidential Information, you may disclose only what is required. If the law allows it, tell us first at hello@halosuite.ai so we can try to protect it.

4. What we promise you

This is a two-way agreement.

• Your business data stays yours. We keep the information you and your business put into HaloSuite confidential and handle it as our Privacy Policy and Terms of Service describe. We do not sell it.
• Your participation is private. We will not publicly name you or your business as a beta tester, or quote your feedback with your name, without your permission.
• People who can see your workspace are bound too. HaloSuite has no in-app tool for staff to enter your workspace. People who operate HaloSuite's servers look at workspace content only when that is needed to run, secure or support the Service, and they are bound by the duties in section 7.

5. Feedback

Feedback is any idea, suggestion, bug report or comment you give us about HaloSuite. Giving feedback is optional. If you give it, we may use it freely, for any purpose, without paying you or owing you anything, and you will not claim it later. We will not publicly attribute it to you without your permission. This does not give us any right to your business data.

6. Security reports

If you find a security problem, email hello@halosuite.ai with "Security" in the subject line. Give us enough detail to reproduce it, do not access or change other people's data, and do not tell anyone else until we have fixed it or 90 days have passed, whichever comes first. We will not take legal action against you for a good-faith report made this way.

7. If you are HaloSuite staff or a contractor with access to customer data

This section applies only to people who work for or on behalf of HaloSuite and can access a customer's workspace data (for example, while operating HaloSuite's servers).

• Look at a customer's workspace data only when that is needed to run, secure or support the Service, and only as far as needed. Stop when the work is done.
• A customer's workspace data is Confidential Information of that customer. Do not copy it, export it, photograph it, keep it, or use it for anything other than helping that customer.
• Never use customer data for your own purposes, for training AI models, or for marketing.
• Never approve, send or publish anything on a customer's behalf. Proposals you make wait for the owner's approval.
• Tell HaloSuite at hello@halosuite.ai within 24 hours if you think customer data was accessed, shared or lost in a way it should not have been.
• These duties continue after your work with HaloSuite ends, for as long as you hold any customer information, and without time limit for customer data.

8. How long this lasts

This agreement starts when you sign it. Your duties last during the beta and for two (2) years after your beta access ends. For trade secrets, they last as long as the information remains a trade secret. Section 7 duties for customer data have no end date.

When your beta access ends, or when we ask, delete or return Confidential Information you hold (including screenshots and notes). You may keep copies that are in routine backups or that the law requires you to keep; this agreement still applies to them.

9. Your legal rights are protected

Nothing in this agreement stops you from reporting a possible violation of law to a government agency or regulator, giving truthful testimony, filing a complaint, or speaking about anything the law protects you to speak about, and you do not need our permission to do so.

Notice under the US Defend Trade Secrets Act (18 U.S.C. section 1833(b)): you will not be held criminally or civilly liable under any federal or state trade secret law for disclosing a trade secret (a) in confidence to a government official, directly or indirectly, or to a lawyer, solely to report or investigate a suspected violation of law, or (b) in a complaint or other document filed under seal in a lawsuit or other proceeding. If you sue an employer for retaliation for reporting a suspected violation of law, you may disclose the trade secret to your lawyer and use it in the court proceeding if you file any document containing it under seal and do not disclose it except under a court order.

10. The beta itself

The beta is free, experimental and provided "as is", as our Terms of Service explain. This agreement does not give you any license to our technology or brand, does not oblige either of us to buy, sell or launch anything, and does not create a partnership or employment relationship. If this agreement and the Terms of Service disagree about confidentiality, this agreement wins.

11. Signing electronically, and your copy

You sign by typing your full legal name and ticking the boxes below. Your typed name is your signature and has the same effect as a handwritten one.

We record: the version of this agreement and a fingerprint (SHA-256 hash) of its exact text, your typed name, the time, your account, your IP address and browser details, and the invite code you used. We keep this record as proof of the agreement, to establish or defend legal claims, including after you delete your account. The record cannot be changed or deleted once written, so it is kept as it is. Our Privacy Policy explains this.

After signing you can download a copy or have it emailed to your account address. You can ask for a paper copy at no charge by writing to hello@halosuite.ai. You can withdraw your consent to electronic records by writing to the same address; because the beta is run online, that ends your beta access, but it does not undo this agreement for the time you already had access. To view and keep this agreement you need a device that can open web pages and plain-text files.

12. If something goes wrong

Breaking this agreement could cause harm that money alone cannot fix. So, in addition to any other remedy, either of us may ask a court for an order to stop or prevent a breach, without having to post a bond where the law allows that.

This agreement is governed by the laws of the State of Delaware, United States, without regard to its conflict-of-laws rules. Disputes are handled as set out in our Terms of Service.

13. The rest

• We may publish a new version of this agreement. If we do, you will be asked to read and sign it before you continue using HaloSuite. Until you sign, the version you signed keeps applying to what you already received.
• If a court finds part of this agreement unenforceable, the rest still applies, and the court may narrow the part it found unenforceable rather than remove it.
• Not enforcing a right right away does not mean we give it up.
• You may not transfer this agreement. We may transfer it to a company that takes over HaloSuite, including a company formed to run HaloSuite.
• This agreement, together with our Terms of Service, Acceptable Use Policy and Privacy Policy, is the whole agreement between us about confidentiality in the beta.

Questions before you sign: hello@halosuite.ai.

HaloSuite, hello@halosuite.ai